Law Enforcement Records Management Systems -- The Foundation for an Effective and Complete P&E System

Bar code labeling and tracking have made many property and evidence (P&E) units more efficient and reliable, but the real test of property and evidence software is its underlying records management system (RMS). Without an RMS that is flexible, scalable, and extensible into other property and evidence functions, law enforcement agencies will never be able to fully harness technology to solve their biggest property and evidence records management challenges.

Integrating property and evidence tracking software with records management through a law enforcement RMS effectively meets the “business function” requirements of law enforcement agencies, including incident reporting, case investigation, property and evidence handling, warrants, arrests, booking, field contacts, and protection orders and restraints. Property and evidence functions need one law enforcement RMS that can handle both physical property and the paper and electronic records of property. Effective property and evidence management requires records management procedures that deal with physical check-in into property rooms, bar code scanning, labeling schema for retrieval, storage and space management, physical security, audit trail, chain of custody requirements and long-term archive storage or disposition.

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